"Information For Bidders"

All BIDS must be made on the required BID proposal form. All blank spaces for BID prices must be filled in, in ink, or type written, and the BID form must be fully completed and executed when submitted. At least one copy of the BID form is required. If additional copies are needed, the bid documents would outline the quantity needed. BIDS and/or alternate bids submitted by FAX will not be accepted.

BIDDERS must satisfy themselves of the accuracy of the required work in the BID documents by a review of the CONTRACT DOCUMENTS. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the locations of service, number of uniforms provided, use of property, or any conditions outlined in the CONTRACT DOCUMENTS.

A conditional or qualified BID will not be accepted. Each BIDDER is responsible for reading and being thoroughly familiar with the CONTRACT DOCUMENTS. The failure of the BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation respective to their BID.

Below you will find a list of the current projects or items available for bid within the City of Seaford. Thank you for reviewing this information and participating in our bidding process.

14.4 KV Pad-Mounted Switchgear

City of Seaford
BID NOTICE
14.4 KV PAD-MOUNTED SWITCHGEAR
 
Sealed bids for the procurement of 14.4 kV Pad-Mounted Switchgear and 750MCM wire will be received by the City of Seaford, 414 High Street, PO Box 1100, Seaford, Delaware 19973, until 2:00 p.m., prevailing time on Wednesday October 7, 2020, at which time they will be opened and read aloud.  The bids may be submitted to Mayor and Council for bid award at their regular Council meeting on Tuesday, October 13, 2020.
 
Bids must be submitted in a sealed envelope, addressed ATTN: Charles Anderson, City Manager, City of Seaford, P.O. Box 1100, Seaford, Delaware 19973.  The outside of the envelope must be marked “Attn: City Manager – BIDS – 14.4 kV Pad-Mounted Switchgear and 750 MCM Wire” and the bidder’s name, shall be shown thereon.  All proposals must be made on the bid forms provided in the specifications.  All proposals must conform to the bid documents. Any exceptions will be evaluated for suitability and acceptance is at the sole discretion of the City of Seaford.
 
Complete specifications and bid documents will be available at the City of Seaford, 414 High Street, Seaford, Delaware 19973. Copies may be obtained by calling Tracy Torbert, City Clerk at (302) 629-9173.  Questions pertaining to the bid specifications must be submitted in writing to Bill Bennett, Director of Electric, (seafordelectric@seafordde.com) 414 High Street, PO BOX 1100, Seaford, DE  19973.  All questions must be received no later than 5:00 PM on September 29, 2020.  If required, an addendum will be issued no later than 5:00 PM on October 1, 2020.  Verbal responses by the Owner, employees of the owner or agents of the Owner shall not be binding.
 
No bids may be withdrawn for a period of thirty days after the scheduled time for the receipt of bids.  The Mayor and Council reserves the right to reject any and all bids and to waive any or all informalities in any bid or bids.
 
City of Seaford
Charles Anderson
City Manager
Complete Bid Information Here

Demolition of Structures FY2021

BID NOTICE
CITY OF SEAFORD
DEMOLITION OF STRUCTURES FY2021
Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street, Seaford, Delaware until 1:00 p.m., E.D.S.T. on Wednesday, October 21, 2020. All bids will be opened in Council Chambers, 414 High Street, and read aloud at this time.  The City Manager and staff will then evaluate them for compliance.  
Bidders are hereby notified that the project generally consists of all materials, equipment, transportation, disposal fees, manpower and services, required to properly remove asbestos containing materials and demolish the following structure(s) located at the listed locations in Seaford, Delaware:
  1. 412 E Poplar St (Includes a basement) (Garage)
            Tax ID # 4-31-5.00-124.00
  1. 329 N Front St (All Structures)
Tax ID # 4-31-5.00-80.00
  1. 445 N Front St (All Structures)
Tax ID # 4-31-2.00-16.00
  1. 912 Middleford Rd (Includes a basement)
       Tax ID # 3-31-7.00-9.00
Proposals must be submitted in a sealed envelope, addressed – Attn. Charles Anderson, City Manager, 414 High Street, PO Box 1100, Seaford, DE 19973. The outside of the envelope must be marked, “Demolition-Structures FY2021” and the Bidder’s name and license number, if required, shall be shown thereon. Any BID received after the time and date specified shall not be considered. All proposals must conform to the bid documents. Any exceptions will be evaluated for suitability and acceptance is at the sole discretion of the owner.  
All BIDS must be made on the required BID proposal form provided in the specifications. All blank spaces for BID prices must be filled in, in ink, or type written, and the BID form must be fully completed and executed when submitted. One copy of the BID form is required. BIDS and/or alternate bids submitted by FAX will not be accepted.
The Contractor awarded the bid will commence the work required by the CONTRACT DOCUMENTS after the NOTICE TO PROCEED and will complete the work in sixty (60) calendar days, unless the period for execution is extended in writing by the City Manager. No work will take place on Sundays. The Contractor will be charged liquidated damages in the amount of $100 per day if the WORK extends past the sixty (60) consecutive calendar days or after the agreed upon extension date. 
The successful bidder must also present the City Manager with a performance bond in an amount equal to the agreed upon contract amount.  The final contract amount will be based on the actual locations authorized for demolition by the City Manager at the prices bid.  The City of Seaford may authorize demolition on an individual property basis.  The contractor shall submit pricing for each location on an individual basis as listed on the bid sheet.  No additional compensation will be given to the contractor for partial awards.
The successful bidder shall also secure and maintain, at its own expense, during the contract term, the types and limits of insurance outlined in the contract documents.   
A pre-bid meeting will be held at City Hall, 414 High Street, Seaford, Delaware on October 14, 2020 at 10:30 a.m., to allow potential bidders an opportunity to obtain information from the City regarding the bid documents.  Immediately following the meeting, city staff will conduct a tour of the subject properties. 
Bid documents may be obtained from City Hall, 414 High Street, Seaford, Delaware between the hours of 8:00 a.m. and 4:30 p.m. Monday thru Friday.  Copies may be obtained by calling Tracy Torbert, City Clerk at (302) 629-9173. No bids may be withdrawn after the scheduled time for the receipt of bids for a period of sixty (60) days. Bids may be presented to the Mayor and Council at the October 27, 2020 meeting at which time they may be awarded. The City of Seaford reserves the right to reject any and all bids and to waive any or all informalities in any or all bids. Award may be made to the lowest, responsible BIDDER. 
 
Charles Anderson
City Manager
 
Complete Bid Information Here

2021 4-Wheel Drive Sport Utliity Vehicle

 
CITY OF SEAFORD BID NOTICE
2021 4-Wheel Drive Sport Utility Vehicle
 
Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street, Seaford, DE 19973, until 1:30 p.m., prevailing time on Wednesday, October 21, 2020 for a “2021 4-Wheel Drive Sport Utility Vehicle” The bid will be opened in the City Hall Council Chambers and read aloud at this time. The City Manager and staff will then evaluate them for compliance.
 
The bids may be presented to the Mayor and Council at their regular meeting on October 27, 2020 at 7:00 p.m., in the City Hall Council Chambers, 414 High Street. They may be awarded at this time. The Mayor and Council reserve the right to reject any and all bids.
 
Bids must be submitted in a sealed envelope, addressed ATTN:  Charles Anderson, City Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973. The outside of the envelope must be marked “Attn: City Manager, “2021 4-Wheel Drive Sport Utility Vehicle”, and the bidder’s name and address shall be shown thereon.  All proposals must be made on the bid form provided in the specifications. All proposals must conform to the bid documents.  Any exceptions will be evaluated for suitability and acceptance is at the sole discretion of the owner.
 
Complete specifications and contract documents will be available at the City of Seaford, 414 High Street, Seaford, Delaware 19973.  Copies may be obtained by calling Tracy Torbert, Executive Secretary, at (302) 629-9173
 
No bids may be withdrawn after the scheduled time from the receipt of bids for a period of thirty days. The City of Seaford reserves the right to reject any and all bids and to waive any or all informalities in any bid or bids.
 
City of Seaford
Charles Anderson
City Manager
Complete Bid Information Here

2020 Zero Turn Mowers

Bid Notice
 
Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street, Seaford, DE 19973, until 2:00 p.m., prevailing time on Wednesday October 7th, 2020.for two “2020 Zero Turn Mowers”. All bids will be opened in the City Council Chambers and read aloud at this time.  The City Manager and staff will then evaluate them for compliance. 
 
The bids may be presented to the Mayor and Council at their regular meeting on Tuesday, October 13th, 2020, at 7:00 p.m., in Council Chambers, 414 High Street. They may be awarded at this time.  The Mayor and Council reserve the right to reject any and all bids.
 
Bids must be submitted in a sealed envelope, addressed ATTN:  Charles Anderson, City Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973.  The outside of the envelope must be marked “Attn: City Manager, 2020 Zero Turn Mowers” and the bidder’s name shall be shown thereon.  All proposals must be made on the bid form provided in the specifications.  All proposals must conform to the bid documents.  Any exceptions must be specifically listed by the bidder and will be evaluated for suitability and acceptance is at the sole discretion of the owner.
 
Complete specifications and contract documents will be available at the City of Seaford, 414 High Street, Seaford, Delaware 19973.  Copies may be obtained by calling Tracy Torbert, City Clerk at (302) 629-9173
 
No bids may be withdrawn after the scheduled time from the receipt of bids for a period of thirty days.  The City of Seaford reserves the right to reject any and all bids and to waive any or all informalities in any bid or bids.
 
City of Seaford
Charles Anderson
City Manager
 
Complete Bid Information Here

Additional Venture Drive Extension Bid

Bid Notice
 
Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street, Seaford, DE 19973, until 2:00 p.m., prevailing time on Wednesday, October 21, 2020 for “Additional Venture Drive Extension Bid” All bids will be opened in the City Hall Council Chambers and read aloud at this time.  The City Manager and staff will then evaluate them for compliance. 
 
The bids may be presented to the Mayor and Council at their regular meeting on October 27, 2020 at 7:00 p.m., in the City Hall Council Chambers, 414 High Street. They may be awarded at this time.  The Mayor and Council reserve the right to reject any and all bids.
 
Bids must be submitted in a sealed envelope, addressed ATTN:  Charles Anderson, City Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973.  The outside of the envelope must be marked “Attn: City Manager, “Additional Venture Drive Extension Bid,” and the bidder’s name shall be shown thereon.  All proposals must be made on the bid form provided in the specifications.  All proposals must conform to the bid documents.  Any exceptions will be evaluated for suitability and acceptance is at the sole discretion of the owner.
 
A bid bond must accompany each bid.  The bid bond shall be equal to five (5) percent of the total project bid. The successful bidder must present the City Manager with a performance bond in an amount equal to the proposed schedule of work agreed to by the contract. 
 
The successful bidder shall also secure and maintain, at its own expense, during the contract term, the types and limits of insurance outlined in the contract documents.
 
A project drawing will be available at the City of Seaford, 414 High Street, Seaford, Delaware 19973.  This drawing will be made part of these CONTRACT DOCUMENTS and is a construction plan titled “Additional Venture Drive Extension” dated July 2020 prepared by George, Miles & Buhr (herein “the Plan”).  Copies may be obtained by calling Tracy Torbert, City Clerk, at (302) 629-9173.
 
No bids may be withdrawn after the scheduled time from the receipt of bids for a period of thirty days.  The City of Seaford reserves the right to reject any and all bids and to waive any or all informalities in any bid or bids.
 
City of Seaford
Charles Anderson
City Manager
 
Complete Bid Information Here

Bid Addendum #1 - Demolition of Structures

City of Seaford

Demolition of Structures Bid

09/18/2020 Bid Addendum #1
 
Attached hereto you will find a revised copy of the Demolition of Structures Bid Proposal for the City of Seaford.  Please note all changes and clarifications listed below:
 
  1. Address of property #3 has been revised to 446 N Front Street
  2. Revised Item H to include property #4 to not require compaction.
  3. All dates and times remain the same. 
 
Bids must be submitted in a sealed envelope, addressed ATTN:  Charles Anderson, City Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973.  The outside of the envelope must be marked “Attn: City Manager, Demolition of Structures FY 2021,” and the bidder’s name shall be shown thereon.  All proposals must be made on the bid form provided in the specifications.  All proposals must conform to the bid documents.  Any exceptions will be evaluated for suitability and acceptance is at the sole discretion of the owner.
 
Sincerely,
City of Seaford
 
Charles Anderson
City Manager
 
Please confirm receipt of this revised bid proposal, by signing and returning this confirmation.  Please fax the confirmation back to 302-629-9307, Attention – Tracy Torbert.
 
Thank you for your cooperation!
 
 
 
I, _____________________________, am hereby in receipt of the bid addendum for the City of Seaford – Demolition of Structures- Bid Proposal.  I agree the presented changes are hereby set as required specifications in this bidding process.
 
 
___________________________________________                      _________________ 
Signature of Acknowledgement                                                         Date
 
 
___________________________________________
Company
Revised Bid Information Here

Brush Chipper

Bid Notice
 
Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street, Seaford, DE 19973, until 2:15 p.m., prevailing time on Wednesday October 21st, 2020 for a “Brush Chipper”. All bids will be opened in the City Council Chambers and read aloud at this time.  The City Manager and staff will then evaluate them for compliance. 
 
The bids may be presented to the Mayor and Council at their regular meeting on Tuesday, October 27th, 2020, at 7:00 p.m., in Council Chambers, 414 High Street. They may be awarded at this time.  The Mayor and Council reserve the right to reject any and all bids.
 
Bids must be submitted in a sealed envelope, addressed ATTN:  Charles Anderson, City Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973.  The outside of the envelope must be marked “Attn: City Manager, Brush Chipper” and the bidder’s name shall be shown thereon.  All proposals must be made on the bid form provided in the specifications.  All proposals must conform to the bid documents.  Any exceptions must be specifically listed by the bidder and will be evaluated for suitability and acceptance is at the sole discretion of the owner.
 
Complete specifications and contract documents will be available at the City of Seaford, 414 High Street, Seaford, Delaware 19973.  Copies may be obtained by calling Tracy Torbert, City Clerk at (302) 629-9173
 
No bids may be withdrawn after the scheduled time from the receipt of bids for a period of thirty days.  The City of Seaford reserves the right to reject any and all bids and to waive any or all informalities in any bid or bids.
 
City of Seaford
Charles Anderson
City Manager
 
Complete Bid Information Here

Sussex Highway Fiber Extension

Bid Notice
 
Sealed bids will be received by the City Manager of the City of Seaford, 414 High Street, Seaford, DE 19973, until 2:30 p.m., prevailing time on Wednesday, October 21, 2020 for “Sussex Highway Fiber Extension” All bids will be opened in the City Hall Council Chambers and read aloud at this time.  The City Manager and staff will then evaluate them for compliance. 
 
The bids may be presented to the Mayor and Council at their regular meeting on October 27, 2020 at 7:00 p.m., in the City Hall Council Chambers, 414 High Street. They may be awarded at this time.  The Mayor and Council reserve the right to reject any and all bids.
 
Bids must be submitted in a sealed envelope, addressed ATTN:  Charles Anderson, City Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973.  The outside of the envelope must be marked “Attn: City Manager, “Sussex Highway Fiber Extension,” and the bidder’s name shall be shown thereon.  All proposals must be made on the bid form provided in the specifications.  All proposals must conform to the bid documents.  Any exceptions will be evaluated for suitability and acceptance is at the sole discretion of the owner.
 
A bid bond must accompany each bid.  The bid bond shall be equal to five (5) percent of the total project bid. The successful bidder must present the City Manager with a performance bond in an amount equal to the proposed schedule of work agreed to by the contract. A pre-bid meeting will be held on Tuesday, October 13, 2020 at 1:30 p.m. at City Hall Council Chambers, 414 High Street, Seaford, DE, 19973.
 
The successful bidder shall also secure and maintain, at its own expense, during the contract term, the types and limits of insurance outlined in the contract documents.
 
A project drawing will be available at the City of Seaford, 414 High Street, Seaford, Delaware 19973.  This drawing will be made part of these CONTRACT DOCUMENTS and is a construction plan titled “Sussex Highway Fiber Extension” (herein “the Plan”).  Copies may be obtained by calling Tracy Torbert, City Clerk, at (302) 629-9173.
 
No bids may be withdrawn after the scheduled time from the receipt of bids for a period of thirty days.  The City of Seaford reserves the right to reject any and all bids and to waive any or all informalities in any bid or bids.
 
City of Seaford
Charles Anderson
City Manager
 
Complete Bid Information Here